ADMINISTRATIVE ASSISTANT

 

Classification:  Regular

Location:  Cameron, Missouri        

Reports to:  Director of Operations

FLSA:  Non-exempt                                                 

Salary Grade:  N-1

 

POSITION SUMMARY

The purpose of the Administrative Assistant is to perform receptionist and general office duties, as well special assignments for the Director of Operations. 

The position functions under the general supervision of the Director of Operations.

 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

General Office Duties

Answer phones, prioritize and route calls as appropriate

Perform general clerical duties to include but not limited to correspondence, making copies, faxing, filing and mail processing

Read, research and prepare reports regarding programs and issues of the Director’s office as assigned

Assist with data entry as needed and assigned

Assist with management of the office general calendar, and schedule appointments as needed

Manage the Director’s calendar and schedule appointments as needed

Make travel arrangements and hotel reservations, including preparing requisitions as assigned

Schedule conference rooms and equipment

Manage a list of needed supplies for the office

Other general office duties as needed and assigned     

 

Agency Expectations

Follow all Agency and department procedures and reporting guidelines

Represent Northwest Missouri Area Agency on Aging in a positive manner with prospective, former and current contractors, partners, employees, other

   organizations, clients and the general public.  Interact effectively and in a highly-professional manner with a diverse group of organizations, governmental

   representatives, communities, professionals, clients and employees

Support and uphold the mission statement, principles and policies of the Northwest Missouri Area Agency on Aging

Handle confidential information with tact, discretion and in compliance with applicable HIPAA regulations and requirements

 

Other Duties

Assist with disasters per the Agency’s disaster plan and as assigned

Internal control and monitoring functions as assigned

Perform other functions and duties as assigned

KNOWLEDGE REQUIRED

Degree and/or experience as an administrative assistant preferred; however, high school diploma, and some post-secondary education in related field

Secretarial training, and/or comparable work experience will be considered

 

SKILLS/QUALIFICATIONS/ABILITIES REQUIRED

General clerical skills

Ability to work well under stress

Attention to detail with a high level of accuracy in preparing and entering information

Excellent writing skills

High level of organizational skills

Professional verbal and written communication by phone, computer, face to face with contractors, other organizations, staff and service recipients

Highly skilled in the use of personal computers and related software applications

Ability to analyze and solve problems

Strong interpersonal and communication skills

Able to multi-task a variety of assignments simultaneously

Able to do moderate lifting, pushing and pulling

Reliable vehicle for moderate travel

Dependable

 

 

 

Posted 10 May 2017